South Hill Park
Pre-school Privacy Notice
The
categories of information that we may collect, hold and share include:
·
Personal
information (such as name, date of birth, address and telephone numbers)
·
Characteristics
(such as ethnicity, language, nationality and country of birth)
·
Attendance
information (such as sessions attended, number of absences and absence reasons)
·
Medical
information and records of accidents
·
Special
Educational Needs information
·
Observations,
photographs, assessments and development bands
·
Parent’s
personal information, National Insurance number and eligibility for financial
benefits
·
Safeguarding
concerns and information relating to Berkshire Child Protection Procedures
Why we
collect and use this information
We
use the data:
·
to
support children’s learning
·
to
monitor and report on children’s progress
·
to
provide appropriate pastoral care
·
to
assess the quality of our services
·
to
comply with the law regarding data sharing
·
to
administer the Early Education Funding
The lawful
basis on which we use this information
We have
a valid lawful basis in order to process personal data (GDPR – Article 6). We keep a detailed analysis of the lawful
basis for processing each type of data we hold and parents can ask to see
this. These lawful bases are: (1) the
data subject has given consent
to the processing of his or her personal data for one or more specific purposes;
(2) processing is necessary for the performance of a contract; (3) processing is necessary for compliance with a legal obligation (Statutory Framework for the
Early Years Foundation Stage, March 2017).
In order to lawfully process special category data (e.g.
race, ethinic origin, religion, health) we comply with Article 9 of GDPR as processing
is necessary to protect the vital interests of the data subject.
Collecting children’s
information
Whilst the
majority of children’s information you provide to us is mandatory, some of it
is provided to us on a voluntary basis. In order to comply with the General
Data Protection Regulation, we will inform you whether you are required to
provide certain information to us or if you have a choice in this.
Storing
data
We have a
policy to show the retention period for storing data. Parents are welcome to request this or view
it on the Privacy section of our website.
Who
we share children’s information with
We
routinely share children’s information with:
·
schools
or other early years settings that the children attend after leaving us
·
our
local authority
·
The
local Children’s Development Centre and other professionals (e.g.
paediatrician, speech therapist, physiotherapist) who are assessing or
supporting a child
·
the Department for Education (DfE)
Why
we share children’s information
We do not
share information about the children in our care with anyone without consent
unless the law and our policies allow us to do so. We share information in order to support or
protect the children in our care or to apply for or administer funding or
benefits.
It is
mandatory for us to complete the Early Years Census for the DfE on a yearly
basis. It is not possible to identify
personal data from this information.
Requesting
access to your personal data
Under data
protection legislation, parents and pupils have the right to request access to
information about them that we hold. To make a request for your personal
information, or be given access to your child’s educational record, contact the
Pre-school Manager.
You also have the right to:
·
object
to processing of personal data that is likely to cause, or is causing, damage
or distress
·
prevent
processing for the purpose of direct marketing
·
object
to decisions being taken by automated means
·
in
certain circumstances, have inaccurate personal data rectified, blocked, erased
or destroyed; and
·
claim
compensation for damages caused by a breach of the Data Protection regulations
If you have a concern about the way we are collecting or
using your personal data, we request that you raise your concern with us in the
first instance. Alternatively, you can contact the Information Commissioner’s
Office at https://ico.org.uk/concerns/
Contact
If you would
like to discuss anything in this privacy notice, please
contact the Pre-school Manager.