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Children and Adults

All children are supervised by adults at all times.  Our staff to child ratio is 1:4 for children under the age of 3 and a maximum of 1:8  for children over the age of 3 . Our premises are kept secure at all times. We have a perimeter fence accessed via a gate which is locked when the children are outside playing.  When the children are inside the front door is kept locked. A register of both children and adults is completed daily as people arrive so there is a complete record available in case of an emergency.  At collection, mobile phones must not be in use during the handover from Pre-school staff to parent/carer so that we can communicate with you and make sure your child is safely in your care.

All play equipment is regularly checked by staff and committee, and any damaged items are either repaired or discarded.

All equipment offered in Pre-school is appropriate for children’s development and it is recognised that some equipment/materials may pose a risk to younger children so careful planning is maintained to help prevent this.

All children are asked not to run in Pre-school in the interest of their own safety.  The wearing of jewellery is not encouraged in Pre-school. We would advise against children wearing earrings as they can cause injury.  However, we will accept children wearing earrings as long as parents accept that there is a risk.  We ask that they wear plain studs only whilst at Pre-school to reduce the risk and be aware that staff are not permitted to take the earrings out or put them back in.

All accidents are reported  on an accident form. Parents will be notified of any accident at the end of the session and asked to counter sign this so that you are aware and know what has happened. Parents are notified about head injuries by telephone after it has happened. The Manager and Supervisor review the accident records once every term (or more frequently if required) to examine them for common occurrences and areas in Pre-school which may need reviewing.  These findings are shared with the Committee Health and Safety Officer and actions are agreed at the Committee meeting.

Children will never leave the Pre-school premises unless they are going with an authorised person.

Outings and Visits

Parents sign a general consent for children to be taken out as a part of the daily activities of the setting.  We have risk assessed the local area so that we know it is a safe environment to take the children. If we were to go somewhere new we would risk assess this first. Our adult to child ratio is high, normally one adult to two children.  Due to the need to increase the ratio for outings we may need to call on extra adults to help. If a group is left in Pre-school, we will maintain the appropriate ratio of staff to children. On outings staff take a mobile phone, and a first aid kit.


Pre-school is checked each day for safety.  Heaters are covered with appropriate guards.  All cleaning materials are stored in cupboards in the kitchen. Children do not have access to the kitchen area.  This is closed off by a child safety gate.

All hot liquids will be kept in the kitchen or may be taken in a lidded mug to the office.  The layout of activities are organised to allow children and adults to move safely and freely around the Pre-school.  Fire doors are kept clear at all times. All windows have laminated glass.

Fire Drills

Fire drills are held regularly every half term, so that children and adults are familiar with the drill and procedures.  A written record is kept after each drill. We have staff members who are familiar with correct use of fire appliances. Fire appliances are checked by the appropriate company every year.  A copy of our fire procedures is on the main notice board in the lobby. If a fire occurs on our premises then children will be evacuated to Birch Hill Primary School where arrangements have been made to house them whilst contact calls are being made.  They will be accompanied by adults at all times.

Our group operates a strict no smoking policy at all times.

Lost Child Procedure

In order to prevent a child being lost, children are counted when coming into Pre-school and before we open the gate at the end of the session.

A staff member is at the door when the children come in and at home-time to ensure safety.

In the very unlikely event that a child becomes lost, a member of staff will conduct a quick search of the immediate area whilst other staff members keep the remaining children together.  If the child is not found then a staff member will notify the Supervisor at the Pre-school by mobile phone (and ascertain whether or not the child has returned to Pre-school). That staff member will then immediately notify the police and parents of the child.

The other children will be returned to Pre-school leaving two staff members to continue looking for the missing child until the police arrive.

Policy reviewed: February 2019 (changes made)

Next review: February 2020