Embedded Files
The categories of information that we may collect, hold and share include:
The categories of information that we may collect, hold and share include:
Personal information (such as name, date of birth, address and telephone numbers)
Characteristics (such as ethnicity, language, nationality and country of birth)
Attendance information (such as sessions attended, number of absences and absence reasons)
Medical information and records of accidents
Special Educational Needs information
Observations, photographs, assessments and development bands
Parent’s personal information, National Insurance number and eligibility for financial benefits
Safeguarding concerns and information relating to Bracknell Forest Safeguarding Board (BFSB) procedures.
Why we collect and use this information
Why we collect and use this information
We use the data:
to support children’s learning
to monitor and report on children’s progress
to provide appropriate pastoral care
to assess the quality of our services
to comply with the law regarding data sharing
to administer the Early Education and Working Families Funding
The lawful basis on which we use this information
The lawful basis on which we use this information
We have a valid lawful basis in order to process personal data (GDPR – Article 6). We keep a detailed analysis of the lawful basis for processing each type of data we hold and parents can ask to see this. These lawful bases are: (1) the data subject has given consent to the processing of his or her personal data for one or more specific purposes; (2) processing is necessary for the performance of a contract; (3) processing is necessary for compliance with a legal obligation (Statutory Framework for the Early Years Foundation Stage, March 2017).
In order to lawfully process special category data (e.g. race, ethnic origin, religion, health) we comply with Article 9 of GDPR as processing is necessary to protect the vital interests of the data subject.
Collecting children’s information
Whilst the majority of children’s information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain information to us or if you have a choice in this.
Storing data
Storing data
You can find a link below to our ‘retention period for storing data’ information.
Who we share children’s information with
Who we share children’s information with
We routinely share children’s information with:
Schools or other early years settings that the children attend after leaving us
Our local authority
The local Children’s Development Centre and other professionals (e.g. paediatrician, speech therapist, physiotherapist) who are assessing or supporting a child
The Department for Education (DfE)
Why we share children’s information
Why we share children’s information
We do not share information about the children in our care with anyone without consent unless the law and our policies allow us to do so. We share information in order to support or protect the children in our care or to apply for or administer funding or benefits.
It is mandatory for us to complete the Early Years Census for the DfE on a yearly basis. It is not possible to identify personal data from this information.
Requesting access to your personal data
Requesting access to your personal data
Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact the Pre-school Manager.
You also have the right to:
object to processing of personal data that is likely to cause, or is causing, damage or distress
prevent processing for the purpose of direct marketing
object to decisions being taken by automated means
in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
claim compensation for damages caused by a breach of the Data Protection regulations
If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance so we can discuss it with you. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/
Contact
Contact
If you would like to discuss anything in this privacy notice, please contact the Pre-school Manager.
Page updated
Report abuse