We ask that parents keep their child at home if any of the following occurs;


Coughs and colds do not normally require the child to be excluded but this depends on the symptoms and how the child is able to cope with the daily routine. A child who is, or who appears to be unwell may be refused admission.


We ask that if a child is ill and will not be attending the session, that the parent/carer notifies the setting as soon as possible and tells us their symptoms. We will then be aware should other children become unwell at Pre-school.


If your child was to become unwell during the session, you will be contacted to come and collect your child.  If the parent/carer was not available, then the child would be kept under supervision somewhere quiet and away from other children until their parent/carer can be contacted.  If necessary e.g. where a parent cannot be contacted after a significant period of time and the child is still unwell, we may be required to contact one of the emergency contacts on your child’s form.  We will send a child home if they have a high temperature, if they are displaying symptoms of infectious illnesses, if they appear to be unwell and are not coping with the daily routine.

If the children of Pre-school staff are unwell, the child will not accompany their parents into work at the Pre-school.


Wherever possible parents should administer prescribed medication to children before or after Pre-school.   If this is not possible then staff can administer medication during the session.   Parents must complete  a medication form in order to give clear instructions regarding the condition, dosage and administration of the medication and also giving permission for a member of staff to follow the instructions.   The medication should be in the original box with the prescription label still attached.  We are unable to accept medication which does not have the prescription label on or which is or will be going out of date.  For long term medication, you will be asked to update your medication form once every term and any medication you have given us will be checked to ensure it is still in date for the coming term.

In some circumstances, where there is an accepted health reason to do so, parents may request for non-prescribed/over the counter medication to be administered to their child at Pre-school.  These requests will be considered on an individual basis and will need to be agreed by the manager, at their discretion. We cannot administer non prescribed medication that contains aspirin. Medication containing aspirin must be prescribed by the doctor.  Non prescribed/over the counter medication will only be administered once parents have completed a medication form giving clear instructions regarding the condition, dosage and administration of the medication and also giving permission for a member of staff to follow the instructions. Non prescribed/over the counter medication must be provided in its original container, it must be in date and clearly labelled with the child’s first and surname.  

We have a medication file to log the name of the child receiving medication, the time it is given, date and time of administration.  The person that administers the dose must sign the form to show that it has been given. A second person will witness and sign to confirm they have seen the dose being administered.  If your child has been given any medication prior to coming to Pre-school, then you must  inform the staff of  the details which will be added to the daily register.


All medications will be kept in a locked, non-portable cabinet, or in the fridge if necessary (in a sealed bag and kept away from food).   For children on life-saving drugs such as Insulin, Adrenaline injections or nebulisers, the staff will receive appropriate training from a suitably trained nurse.  If the children are taken on an outing outside of the Pre-school grounds then any necessary medication will be taken by the staff member in charge, for example, EpiPens and inhalers. If children have been prescribed EpiPen auto-injectors (or similar) for the emergency treatment of anaphylaxis we will require two auto-injectors to be kept in Pre-school.


Diagnosed Medical Conditions

If your child has a diagnosed medical condition then we will request a hospital / medical professional letter from you to confirm this.


First Aid

We have two first aid kits—one for within the setting and one for trips out of the setting.  There is a checklist of contents for each box and these are restocked once every month or more frequently if required. All staff know where the first aid resources are located within the kitchen.  An accident form will be used to log any injuries to children and adults that occur in the Pre-school area.  The Pre-school will seek the appropriate medical attention depending on symptoms shown by the child.  We will endeavour to have all staff trained in emergency paediatric first aid.  Our First Aid reference book will be kept in the kitchen with the first aid supplies.


When children experience a bump to the head during their Pre-school session the parent will always be phoned.  Parents will be told what has happened and will have the option to come and see their child or to take them for further medical attention if they wish to.  If the child remains in Pre-school they will be monitored and checked every 10 minutes for a minimum of 30 minutes.  For bangs to the side of the head or more serious head bumps we will always ask parents to collect their child to take them for further medical attention. Head injury advice is provided to parents when a child is collected. 

Cuts and open sores must be clean and covered with an appropriate dressing.  If your child has a dressing which would require specialist care during a normal session or 1:1 support then we will discuss the requirements with you in order to establish if we can meet these needs and how it will be done


It is extremely important that staff regularly review their knowledge of emergency first aid procedures, i.e. CPR and choking.  We will keep instructions for emergency first aid on the wall for easy reference.  We will also review and practice the procedures at each staff meeting (6 times per year) and use the ‘life-saver’ online training programme on a yearly basis.

Sun Protection

We encourage the children to access the well-resourced outdoor play spaces as much as possible, but during the summer months we are aware of the need to protect them from the harmful rays of the sun.


We ask that all children bring a suitable hat (preferably legionnaire style) to Pre-school in the summer months when it is hot and sunny. There is a limited supply of hats to give to children who forget their own.  Outside, children must have shoes on (this rule may be relaxed in the outdoor sandpit).


Children are taught about the importance of keeping safe in the sun and encouraged to increase the amount of water they drink throughout the day.  Children will not spend the whole session in direct sunlight.  On really hot days they will be kept mostly under the cover. 


Parents are asked to put suncream on their child before their Pre-school session. If your child is here for a half-day session it may be necessary to reapply suncream during the session if they have been in water and it has washed off or if your child has very sensitive skin.  If your child is here for the whole day then suncream will always be applied during lunch club. Every parent / carer will be asked if the child has suncream on when they come in the door (at 8:30, 9:00, 11:30 and 12:30) (on sunny days or days predicted to be sunny).


Parents must provide suncream in their child’s bag and are asked to give us written permission to apply this.  You will also be asked to give permission for us to apply our own Pre-school suncream (children’s factor 50) should you forget to supply your own.  Please note that we reserve the right to charge parents if our cream is used on more than one occasion.


Last reviewed: July 2023